Homeschool Field Trip Organization Made Easy
Manage Homeschool Field Trip Registrations with One Tool
- Phone number, in the event you need to reschedule at the last minute
- Email address
- Number of children and number of adults. Some locations charge different admission prices for adults and children. Other locations may want to know the ratio of adults to children.
- Will a parent be attending with the children or another responsible adult? Sometimes parents register, but grandparents attend with the children. It can be helpful to know this information.
- Amount due, if there is an admission or participation fee.
- Dues paid. You can make this a check box, a yes/no field, or an open-ended field for the amount.
- Which date the family prefers to attend. This information is helpful if you are scheduling multiple visits to a location.
- Second option date, should you be offering multiple dates for your field trip.
- Permission form returned? This can be a yes/no field. Some locations may want a photo release or permission form signed by each child attending the field trip. This field will help you keep a record of returned forms.
- Group number. If you are organizing multiple visits/groups, use this field to assign a family to a specific group. For example: Group 1, Group 2, etc.
- There is a space on the Google form to write instructions. For privacy reasons, you may not want to put the date, times, location of the field trip in the instructions. While the form is only visible to those who have the link, it is a precaution to keep the date, time, location details confined to private follow-up emails.
After reading this article, we recommend you read Zan Tyler’s encouraging article entitled What Our Homeschool Classrooms Should Look Like.
Michelle Eichhorn has been homeschooling since 1999. She serves as the marketing director for Apologia Educational Ministries. Michelle recommends recording the memories and learning with the Apologia Field Trip Journal.